Spencer Trial Attorneys, P.C. is seeking a Probate Case Manager to join our growing team in El Paso, Texas. This is a full-time, on-site position.
We are a family-owned and operated law firm committed to providing compassionate, high-quality legal representation to individuals and families throughout El Paso, West Texas, and surrounding communities. Our clients often come to us during stressful, emotional, and uncertain times, and we take pride in helping them move forward with clarity, preparation, and confidence.
The Probate Case Manager will work closely with our attorneys and legal team to help manage probate matters from intake through completion. This position requires strong organization, communication, follow-through, attention to detail, and the ability to manage multiple matters and deadlines at the same time.
Probate or estate planning experience is preferred, but we are also open to strong candidates who demonstrate excellent writing, communication, organization, judgment, professionalism, and a willingness to learn.
Compensation
- $40,000 – $45,000 annually, depending on experience
Responsibilities
The Probate Case Manager will:
- Manage assigned probate matters and help keep cases progressing efficiently through each stage
- Maintain case deadlines, tasks, hearings, appointments, follow-up items, and other important dates
- Prepare probate applications, pleadings, notices, waivers, proposed orders, correspondence, and other case-related documents under attorney supervision
- Assist with estate administrations, heirship proceedings, independent administrations, and other probate matters
- Coordinate required notices, citations, signatures, filings, service, and supporting documentation
- Communicate professionally with clients regarding case status, scheduling, document requests, and administrative matters
- Gather and organize information from clients, heirs, beneficiaries, courts, financial institutions, and other parties
- Prepare files and supporting materials for attorney review, hearings, and client meetings
- Electronically file documents with courts and maintain accurate electronic case files
- Maintain complete and accurate notes, tasks, deadlines, and case updates in the Firm’s case management system
- Monitor assigned matters for missing information, approaching deadlines, or issues requiring follow-up or attorney attention
- Escalate legal questions, unusual circumstances, and matters requiring attorney judgment to the supervising attorney
- Work closely with attorneys, case managers, legal assistants, and other team members to provide excellent client service
- Assist with estate planning, guardianship, wills, trusts, and related matters as needed
- Manage assigned workload and meet Firm performance and client-service expectations
Qualifications
The ideal candidate will have:
- 1+ year of probate, estate planning, or comparable legal experience preferred
- Strong written and verbal communication skills
- Excellent organization and attention to detail
- Ability to manage multiple matters, deadlines, and priorities
- Ability to follow instructions, take meaningful notes, retain training, and apply feedback
- Strong judgment and willingness to ask questions when clarification is needed
- Professional and compassionate client communication skills
- Ability to work independently while functioning effectively within a team environment
- Comfort using Microsoft Office and legal case management technology
- Experience with Clio or similar case management software is a plus
- Experience with Texas e-filing systems is a plus
- Bilingual English/Spanish preferred
Candidates without prior probate experience may also be considered based on their writing ability, communication skills, organizational strengths, professionalism, and demonstrated ability to learn.
What We’re Looking For
We are looking for someone who is dependable, organized, client-focused, and aligned with our Firm’s commitment to professionalism, preparation, consistency, and responsibility.
The right person should take ownership of assigned work, communicate when assistance or clarification is needed, follow through on responsibilities, and be comfortable working with clients who may be navigating difficult or emotional circumstances.
This position is well suited for someone who wants to build meaningful experience in probate and estate law while working closely with attorneys and an established legal team.
The Probate Case Manager will receive training, guidance, and support from attorneys, experienced staff, and Firm leadership and should be comfortable working in a collaborative environment focused on continuous improvement and excellent client service.
What We Offer
- Competitive salary of $40,000 – $45,000 annually, depending on experience
- 401(k) Program
- Bonus opportunity
- Paid time off, including vacation, sick time, and personal time
- Paid El Paso County courthouse holidays
- Collaborative, team-based work environment
- Hands-on training and support from attorneys, case managers, and Firm leadership
- Ongoing coaching and professional development opportunities
- Opportunity to build practical experience and take on greater responsibility as the Firm continues to grow
Our Values
At Spencer Trial Attorneys, our work is guided by our S.P.E.N.C.E.R. values:
- Strength in T.E.A.M. — Together Everyone Achieves More.
- Purpose — We are driven by why we do the work.
- Excellence as the Standard — Excellence is not a goal; it is the baseline.
- Never Settle for Yesterday — We believe in continued growth and improvement.
- Consistency — Excellence is built through disciplined daily effort.
- Earned Results — Results are earned through preparation, precision, and persistence.
- Responsibility — We hold ourselves accountable to our clients, our community, and one another.
We are looking for someone who not only has the ability to perform the role, but who also aligns with these values and wants to contribute to a team culture built on purpose, preparation, accountability, and excellent client service.
Job Type
Full-time
Work Location
On-site in El Paso, Texas
How to Apply
Interested candidates should submit a resume.
A brief cover letter describing any experience with probate, estate planning, guardianship, wills, trusts, client service, or legal case management is encouraged, but not required.
Equal Opportunity Statement
Spencer Trial Attorneys, P.C. is an Equal Opportunity Employer. We value a professional, respectful, and inclusive workplace and consider qualified applicants without regard to legally protected status.
